Executive Assistant - Reception & Admin

Shepherd Law & Associates (SLA) is seeking an organized and proactive Executive Assistant - Reception & Admin to be the operational backbone of our Delhi office. This full-time, on-site role is essential for ensuring the smooth daily functioning of the firm, managing crucial administrative tasks, and providing outstanding front-desk support. We are looking for a candidate who is eager to contribute to a dynamic legal environment where efficiency meets imagination.

As an Executive Assistant, you will be the first point of contact for clients and visitors, managing reception duties with professionalism and warmth. Beyond the front desk, your responsibilities will extend to critical administrative functions such as scheduling, invoicing, and internal coordination, utilizing software like Tally. Your ability to multitask, maintain meticulous records, and support the team will be invaluable to our firm's success.

Key Responsibilities

• Manage the reception area, greeting clients and visitors warmly and professionally.
• Oversee scheduling and calendar management for partners and legal teams.
• Handle invoicing processes and maintain financial records using Tally software.
• Facilitate internal coordination and communication among different departments.
• Manage office supplies, equipment, and general administrative duties to ensure smooth operations.
• Assist with document preparation, filing, and data entry as required.

Requirements

• Proven experience in an administrative or executive assistant role, ideally within a professional services environment.
• Proficiency in office management software and strong working knowledge of Tally for invoicing.
• Excellent communication and interpersonal skills, capable of interacting effectively with clients and staff.
• Highly organized, detail-oriented, and able to manage multiple tasks and priorities.
• Proactive attitude with a strong sense of responsibility and discretion.
• Ability to work full-time and on-site in our Delhi office.

What We Offer

• Opportunity to be a critical part of the operational success of a forward-thinking law firm.
• A supportive and collaborative work environment.
• Exposure to the legal industry and administrative best practices.
• Development of a broad range of administrative and organizational skills.
• A role where your contributions are directly valued and impactful to the firm's daily functions.